Most small and medium-sized businesses use Microsoft 365 for email and basic Office apps. But what many don’t realize is that Microsoft 365 is packed with powerful tools that can boost productivity, strengthen security, and improve collaboration.
If you’re only using Outlook and Word, you’re leaving a lot on the table. Here are 7 Microsoft 365 features most businesses aren’t using, but should be.
1. Microsoft Teams
Teams is more than a chat tool; it’s a full collaboration hub. You can host video meetings, share files, integrate apps, and keep projects moving without endless email chains.
Pro tip: Use Teams channels to organize conversations by project or department, keeping everything in one place.
2. OneDrive for Business
OneDrive gives each employee secure cloud storage that syncs across devices. No more emailing files back and forth or losing documents on local drives.
Pro tip: Set up automatic sync so important files are always backed up in the cloud.
3. SharePoint
Think of SharePoint as your company’s intranet, a central place for team documents, policies, and resources. It’s perfect for sharing information across departments or creating custom workflows.
Pro tip: Use SharePoint for document version control so you never lose track of the latest draft.
4. Multi-Factor Authentication (MFA)
MFA is included in Microsoft 365 and dramatically improves security by requiring a second form of identification when logging in.
Pro tip: Enable MFA for all accounts, it’s one of the easiest ways to prevent cyberattacks.
5. Microsoft Planner
Planner is a simple project management tool that lets teams create tasks, assign them, and track progress visually. It’s like having a built-in Trello board within Microsoft 365.
Pro tip: Link Planner with Teams so task updates show directly in your conversations.
6. Advanced Threat Protection (ATP)
Cyber threats are getting more sophisticated, and ATP helps detect and block dangerous emails, links, and attachments before they reach your inbox.
Pro tip: Regularly review ATP reports to see what threats are being stopped.
7. Power Automate
Power Automate (formerly Flow) lets you create automated workflows between apps. For example, automatically save email attachments to OneDrive or get notifications when someone submits a form.
Pro tip: Start small with simple automations that save repetitive admin work.
Final Thoughts
Microsoft 365 is far more than just email and documents. By unlocking these powerful features, your business can work smarter, stay more secure, and get more value from your subscription.
👉 At Sarxos Industries, we help businesses set up and optimize Microsoft 365 to get the most out of it. Contact us today to discover how we can transform the way your team works.